Terms and conditions

  1. General

Only these general Terms and Conditions (Terms and Conditions). Contrary terms and conditions of the customer are only effective if they are recognized in writing by the agency. Agreements different from these Terms and Conditions require written form. Should individual provisions of these Terms and Conditions be invalid, this shall not affect the liability of the remaining provisions and the contracts concluded on the basis of their condition.

  1. Contract

The basis of the business relationship is the respective offer, in which all agreed services (complete scope of services) as well as remuneration are recorded. The agency’s offerings are subject to change.

  1. Leish circumference

The amount of the contractual services is the result of the written order confirmation. Ancillary agreements or amendments that change the scope of contractual benefits require written form.
The agency immediately notifies the customer of changes or deviations from individual services from the agreed content of the contract, which become necessary after the conclusion of the contract. To the extent that the agreed content of the veto is not affected or only substantially affected by the changes, the customer is not entitled to refuse due to these deviations. The agency is entitled, in coordination with the customer, to modify parts of the event process in deviation from the performance description.
To the extent that the Agency concludes contracts to hold an event with third parties, such a contract shall be concluded on behalf of and with the authority of the customer. This applies in particular to the lease of rooms, the conclusion of contracts in the catering sector and the conclusion of contracts with artists and other third parties.

  1. Event services and fees

Unless otherwise agreed, the agency’s claim for remuneration for each individual service arises as soon as it has been provided.
The Agency is entitled to demand advance on the amount of up to 70 of the remuneration entitlement in order to cover its expenditure.
The Agency’s estimates are non-binding.

  1. Presentation

If the Agency does not receive an order after attending a presentation, all services of the Agency, in particular its content, remain the property of the Agency. The customer is not entitled to continue using them in any form.

  1. Property rights and copyright protection

All services of the agency (e.g. ideas, concepts for events, etc.) also individual parts of it, remain the property of the agency. By paying the fee, the customer acquires only the right of use for the agreed purpose. Without an agreement to the contrary with the Agency, the client may only use the services of the agency himself and only for the duration of the contract.
Changes to the Agency’s services by the client are only permitted with the express consent of the Agency and-to the extent that the services are copyrighted-by the author.
The Agency’s approval is required to use the Agency’s services that go beyond the original agreed purpose and scope of use, regardless of whether that service is copyrighted. For this purpose, the agency and the author are entitled to separate appropriate remuneration.

  1. Termination

As a matter of principle, the clients have the right to terminate the contractual relationship with the agency at any time. However, the early cancellation of the contractual relationship obliges the customer to pay the agreed fees or inputs already made.
This also applies in particular to advance payments already made for booked artists who are under contract with the Agency at the time of conclusion of the contract.
The reason for the extraordinary termination for both parties remains unaffected by this. The Agency is entitled to this right, in particular, if the agreed fee is not paid by the customer at the due date.

  1. Liability

The agency is committed to the conscientious preparation, selection and monitoring of service providers in accordance with the due diligence requirements of a proper merchant.
The liability of the agency depends solely on the written agreements of the parties. All claims not expressly admitted herein-including claims for damages, regardless of the legal reason-are excluded unless they are based on a deliberate or grossly negligent breach of contract by the Agency, by a Legal representatives or agents.
In addition, the Parties agree that a claim for damages against the Agency shall be limited to the agreed fee, regardless of the legal basis.
The customer (organizer) undertakes to complete an organiser’s liability for the event.

  1. Payment

Invoices from the agency are due immediately after invoice receipt without deduction. In the event of late payment, default interest of 8 percentage points is deemed to have been agreed.
The customer may only offset undisputed claims or assert a right of retention.

  1. Warranty and damages

The customer must immediately file and substantiate complaints (within three working days of receipt of the agency’s performance) in writing. In the case of justified and timely complaints, the customer is entitled to compensation. The Parties agree that a claim for damages against the Agency shall be limited to the agreed fee, regardless of the legal reason.
Claims for damages of the customer, in particular due to impossibility of performance, positive infringement of receivables, fault at the time of conclusion of contract, defective or incomplete performance or for unauthorised acts, are excluded insofar as they Do not be based on intent or gross negligence on the part of the Agency.
After the customer has been taken, no follow-up complaints can be made.

Withdrawal or cancellation of the order (towards I-VENTS GmbH). Withdrawal by the client is excluded, unless the legal requirements for withdrawal are met. In this case, the customer shall pay 50% of the full price for cancellation up to four weeks before the start of the installation, 75% of the full price for cancellation up to one week before the start of the installation and the full price as compensation for expenses for cancellation at even shorter notice. Furthermore, I-VENTS GMBH may grant a postponement of the date or an extraordinary withdrawal at adjusted conditions, but both must be expressly confirmed in writing in the form of an amendment agreement. Verbal agreements or subsidiary agreements and/or earlier agreements have no legal validity or effect on the current order.
In the event of the occurrence or emergence of force majeure during the execution and/or performance of an order already placed with I-VENTS GmbH with a deadline, this deadline shall be extended by the period of time during which the execution of the order cannot be performed due to force majeure. If the fulfilment of the contract becomes impossible or excessively difficult, I-VENTS GMBH is entitled to withdraw from the contract. Further rights or claims of the client are excluded. I-VENTS GmbH may also cancel the order at any time if the order cannot be realized according to the order due to incorrect or false information provided by the client.
Until acceptance or rejection by I-VENTS GmbH, received orders are already binding for the client. For the services provided by I-VENTS GMBH (or its authorized partners) to the client, an order confirmation will be issued by I-VENTS GMBH, confirming the contract between the client and I-VENTS GMBH as legally binding. Confirmation by e-mail or fax shall also be deemed to be written confirmation. In case of subsequent deviations of the contents from the order confirmation of the order, the order shall in any case be concluded in accordance with the order confirmation, unless the customer objects in writing within 10 days, at the latest, however, upon use or acceptance of the ordered service. Orders that are confirmed as ordered remain completely unaffected by this.

Translated with www.DeepL.com/Translator (free version)

  1. Right to be applied

Only German law applies to the legal relationship between client and agency and to the question of a validly concluded contract and its pre-impact and aftermath.

  1. Jurisdiction

As a venue for all disputes arising indirectly and directly between the Agency and the customer, the seat of the Agency’s premises is agreed upon.

  1. Side agreements/written form

The Contracting Parties agree on strict confidentiality of all knowledge arising from business transactions to third parties, even after the termination of the contractual relationship.
Should one or more agreements entered into this contract be legally invalid, this shall not affect the validity of the other provisions.
Claims under this contract can only be ceded by the customer by the agency with prior written consent. The customer is advised that data is stored as part of the contract processing.

I-VENTS GmbH
Werner-von-Siemens St. 2
Building 1/5th floor
DE-64319 Pfungstadt
Phone: + 49 6157 1585280
Fax: + 49 6157 1585281
Email: info(@)ivents.de